How to structure a formal business request email in English

A formal business request email in English is typically structured with these key parts:

1. Subject Line: Clear and concise about the request.
2. Salutation: Use a formal greeting such as “Dear Mr./Ms. [Last Name]” or “Dear Sir/Madam” if the name is unknown.
3. Opening: State the purpose of the email politely and directly.
4. Body: Provide necessary details supporting why the request is made. Be clear, precise, and maintain a polite tone throughout.
5. Request Statement: Clearly articulate what you are asking for.
6. Closing: Politely indicate any expectations (e.g., a response) and offer to provide more information if needed.
7. Sign-off: Use a formal closing, such as “Sincerely,” “Best regards,” followed by your full name and contact details.

The tone should be professional and courteous, avoiding colloquialisms and informal language. The email should be concise but provide enough context for the recipient to understand and respond effectively. ^{1, 6, 7}

Ссылки

• MODERN BUSINESS WRITING: FUNCTIONAL LANGUAGE OF REQUESTING INFORMATION AND ITS RENDERING INTO UKRAINIAN

• Business Writing: Linguistic Approach Through The Prism Of Speech Activity Theory

• Practical Skills of Business English Correspondence Writing Based on Data Mining Algorithm

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• The application of pragmatic principles in competitive business writing

• Composing Effective and Efficient E-mails: A Primer for Pharmacy Practitioners

• English for Engineering: Intercultural formal letter writing

• The Impact of English Language Proficiency on Business