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Examples of formal written Chinese for emails visualisation

Examples of formal written Chinese for emails

The Essentials of Chinese: Formal vs Informal Language: Examples of formal written Chinese for emails
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Here are examples of formal written Chinese commonly used in emails:

Formal Greetings

  • 尊敬的李经理，您好！ (Zūnjìng de Lǐ jīnglǐ, nín hǎo!) — Dear Manager Li, hello!
  • 尊敬的先生/女士： (Zūn jìng de xiān shēng / nǚ shì) — Dear Sir/Madam,
  • 您好 (Nín hǎo) — Hello (polite/formal)

Polite Expressions in the Email Body

  • 我想向您询问一些关于本周工作安排的细节。 (Wǒ xiǎng xiàng nín xúnwèn yīxiē guānyú běn zhōu gōngzuò ānpái de xìjié.) — I would like to ask you some details about this week’s work arrangements.
  • 请您在方便的时候回复我。 (Qǐng nín zài fāngbiàn de shíhòu huífù wǒ.) — Please reply to me when it is convenient for you.
  • 感谢您的来信！(Gǎnxiè nín de lái xìn!) — Thank you for your email.
  • 谢谢您的回复！(Xièxiè nín de huífù!) — Thank you for your reply.

Formal Titles and Introductions

  • 我是ABC公司的相关负责人。 (Wǒ shì ABC gōngsī de xiāngguān fùzé rén.) — I am the person in charge at ABC Company.
  • 经理 (Jīnglǐ) — Manager
  • 总经理 (Zǒng jīnglǐ) — General Manager / President
  • 先生 (Xiānshēng) — Mr. / Sir
  • 女士 (Nǚshì) — Ms. / Madam

Formal Closings

  • 此致 (Cǐ zhì)
  • 敬礼 (Jìng lǐ) — Respectfully
  • 祝好！(Zhù hǎo!) — Wish you all the best!
  • 保重！(Bǎo zhòng!) — Take care!
  • 祝您健康长寿！(Zhù nín jiànkāng chángshòu!) — Wishing you health and longevity!
  • 祝工作顺利！(Zhù gōngzuò shùnlì!) — Wishing you success in your work!

Example of a Complete Formal Email Opening

Subject: 关于本周工作安排的询问 (Inquiring About This Week’s Work Arrangements)
尊敬的李经理，您好！
我是美国分公司的张先生，很高兴与您合作。
我想向您询问一些关于本周工作安排的细节。
请问我们需要在什么时间完成什么任务？
敬请回复，谢谢！

This structure includes a clear subject line, respectful greeting with titles, polite and clear body content, and a courteous closing.

References

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