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Refine Your Italian Email Writing with Our Professional Templates

Make Italian email writing simple with our professional templates!
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Here are professional email writing templates and key guidelines for writing emails in Italian, with a focus on formal and business contexts:

Formal Email Structure in Italian

1. Greetings:

  • Use formal greetings with titles if known:
    • “Gentile Sig. Rossi” (Dear Mr. Rossi)
    • “Gentile Sig.ra Bianchi” (Dear Mrs. Bianchi)
    • For very formal: “Egregio Sig. Rossi” or “Egregia Sig.ra Bianchi”
  • Include professional titles such as:
    • Dott. / Dott.ssa (Doctor or degree holder)
    • Avv. (Lawyer), Ing. (Engineer), Arch. (Architect), etc.
  • If the contact is unknown, use “Spettabile [Company]” or “A chi di competenza” (To whom it may concern).

2. Introduction:

  • State the purpose politely and directly, for example:
    • “Le scrivo in merito a…” (I am writing regarding…)
    • “Con la presente desidero…” (With this letter, I wish to…)
    • “In riferimento al nostro incontro…” (With reference to our meeting…)

3. Body:

  • Explain your message clearly and concisely.
    • “Con la presente comunico…” (I hereby inform…)
    • “Le scrivo per richiedere informazioni su…” (I am writing to request information on…)
  • Maintain a polite and respectful tone throughout, using the formal “Lei” form.

4. Closing:

  • Use courteous formal closings such as:
    • “Cordiali saluti” (Kind regards)
    • “Distinti saluti” (Sincerely)
    • “In attesa di un Suo gentile riscontro, porgo cordiali saluti.” (Awaiting your kind reply, I extend my best regards.)

Professional Email Template Example

Subject: Candidatura per la posizione di Assistente Marketing

Egregio Dott. Ferri,

Con la presente desidero sottoporre alla Sua attenzione la mia candidatura per la posizione di Assistente Marketing presso la vostra azienda. Allego il mio curriculum vitae e resto a disposizione per un eventuale colloquio.

In attesa di un Suo gentile riscontro, porgo distinti saluti.

Elena Russo

Tips for Writing Professional Emails in Italian

  • Always use formal pronouns (“Lei”) unless you have a very familiar relationship.
  • Include titles when applicable; Italians appreciate formality and respect for professional roles.
  • Keep language polite, indirect, but clear and concise.
  • Avoid colloquial phrases and casual greetings like “Ciao” in professional contexts.
  • End emails with a formal salutation.

These structures and templates help convey respect and professionalism in Italian email communication, suitable for business, academic, or official correspondence. 1, 2, 5, 6

References

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