Perfect Your Japanese Email Writing with Our Professional Templates
Professional email writing in Japanese follows a clear and respectful structure designed to show politeness and cultural understanding. A typical professional Japanese email includes these sections in order:
- 件名 (Kenmei) — Subject line: concise, specific, and informative, often including the company name and purpose.
- 宛名 (Atena) — Recipient’s name with honorifics such as 様 (sama) for formal respect.
- 名乗り (Nanori) — Introduction of oneself with name, position, and company.
- 挨拶 (Aisatsu) — Polite greeting phrases showing appreciation or respect fitting the context.
- 本文 (Honbun) — The main body explaining the reason for writing, clearly and politely.
- 結び (Musubi) — Closing words offering gratitude, apologies for trouble, or requests for response.
- 署名 (Shomei) — Signature with name, position, company, and contact information.
Common polite phrases and templates include:
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Formal introduction:
初めまして。[Name]と申します。[Company]の[Position]を務めております。
(Hajimemashite. [Name] to mōshimasu. [Company] no [Position] o tsutomete orimasu.) -
Acknowledgement to existing clients:
いつもお世話になっております。
(Itsumo osewa ni natte orimasu.) -
Apologies for inconvenience and requests:
お忙しいところ恐縮ですが、よろしくお願い申し上げます。
(Oisogashii tokoro kyōshuku desu ga, yoroshiku onegai mōshiagemasu.) -
Signing off respectfully:
何卒よろしくお願い申し上げます。
(Nani tozo yoroshiku onegai mōshiagemasu.)
These components combined create professional, culturally appropriate email communications in Japanese business contexts. For practical use, build emails by plugging in your specific information following this format and include polite language suited for the relationship with the recipient. 1, 2, 5, 6