Practice phrases to sound polite in emails and meetings
Japanese Language Nuances: Formal vs Informal Usage: Practice phrases to sound polite in emails and meetings
Here are practice phrases to sound polite in emails and meetings:
Polite Email Phrases
- Opening greetings:
- “I hope this email finds you well.”
- “Good morning/afternoon/evening.”
- “Thank you for your timely response.”
- Making requests politely:
- “I would appreciate it if you could…”
- “Could you please help me with…”
- “I was wondering if you might be able to…”
- Expressing gratitude:
- “Thank you for your time and consideration.”
- “I really appreciate your help.”
- “Thank you for getting in touch.”
- Following up gently:
- “I’m circling back regarding…”
- “Have you had a chance to…”
- Closing phrases:
- “Looking forward to your response.”
- “Please feel free to reach out if you have any questions.”
Polite Phrases for Meetings
- Starting a meeting:
- “Thank you all for joining today.”
- “Shall we get started?”
- “Let’s begin by reviewing the agenda.”
- Making suggestions:
- “Maybe we could consider…”
- “What about if we try…”
- “I thought it might be a good idea to…”
- Asking for opinions:
- “What do you think about…?”
- “Would you mind sharing your thoughts on…?”
- Disagreeing politely:
- “I’m not sure that will work because…”
- “I see what you’re saying, but perhaps…”
- Closing a meeting:
- “Thanks for your input.”
- “Let’s summarize the action points.”
- “We’ll follow up on this next time.”
These phrases use polite language such as modals (could, would, might), distancing phrases (I was wondering, I was hoping), and positive language to soften requests and foster courteous communication in professional emails and meetings. 1, 3, 6, 7, 8, 14