Common phrases for Japanese professional emails

Common phrases for Japanese professional emails typically follow a formal and respectful tone. Here are some useful phrases often used in Japanese business emails:

1. Opening greetings:

• お世話になっております (Osewa ni natte orimasu) — “Thank you for your continued support.”
• いつもお世話になっております (Itsumo osewa ni natte orimasu) — “Thank you always for your support.”

2. Introducing the purpose:

• ご連絡いただきありがとうございます (Go-renraku itadaki arigatou gozaimasu) — “Thank you for your contact.”
• 以下の件についてご連絡いたします (Ika no ken ni tsuite go-renraku itashimasu) — “I am contacting you regarding the following matter.”

3. Making requests:

• ご確認のほどよろしくお願いいたします (Go-kakunin no hodo yoroshiku onegai itashimasu) — “Please kindly confirm.”
• ご対応いただけますと幸いです (Go-taiou itadakemasu to saiwai desu) — “I would appreciate your response.”

4. Apologizing or expressing regret:

• ご迷惑をおかけして申し訳ございません (Go-meiwaku o okake shite moushiwake gozaimasen) — “I am sorry for causing inconvenience.”
• お手数をおかけしますが、よろしくお願いいたします (O-tesuu o okake shimasu ga, yoroshiku onegai itashimasu) — “Sorry to trouble you, but I ask for your cooperation.”

5. Closing phrases:

• 何卒よろしくお願いいたします (Nanitodzu yoroshiku onegai itashimasu) — “Thank you very much in advance.”
• 失礼いたします (Shitsurei itashimasu) — “Excuse me” (formal closure)

These phrases help maintain politeness and professionalism that are highly valued in Japanese business communication. ¹³

References

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